PRINCE2 Features for Effective IT Project Management
The term “effective” is often associated with actions that achieve the desired results. In the contexts of project management, the word “effective” refers to the whole world. Notable mentions are made by experts and people who have worked in the field of IT projects. They claim that IT projects are not managed well or delivered on time in most cases.
Others even state that IT is not the main reason for this situation. Any tools that promise to improve project management are welcome in this context. Do you know anyone who doesn’t love effective project management? No, right! Yes, I believed it too.
A PRINCE2 certification helps you effectivelymanage IT projects. We will be discussing the different aspects of PRINCE2 as well as how it can help you manage projects.
Axelos states that PRINCE2 provides guidance to individuals and organizations on the basics of managing a project. PRINCE2 is simple to learn and adapts to all types of projects.
PRINCE2 can be used by any organization for any type or project. It helps them bring a project through to completion. This is what every IT manager hopes for.
Below is an image showing the structure of PRINCE2.
Source: Axelos website. What is PRINCE2?
This structure of PRINCE2 outlines every aspect of a project through its four key components.
Principles
Themes
Processes
Project environment
Each of these elements is important for the successful management of a project.
Principles
These are the 7 principles of PRINCE2:
Continued business justification
Learn from your mistakes
Define roles and responsibilities
Stages are the best way to manage
Take care of the exceptions
Concentrate on the products
Tailor your suitability to the project environment
These principles, when applied, provide a solid foundation for project execution. Each principle helps to set the stage for project objectives and work phases. This clarity creates a plan that is simple to follow, measure and track. It is much easier to correct a measurable plan than an abstract idea. This is an important aspect to project management.
Two key elements are what make or break a project. They are communication and clarity in roles and responsibilities.Based on the principles of PRINCE2, communication is easy as the vocabulary used by all is the same. This facilitates effective communication. Learning from experience is a great way to improve communication.
It is easy to identify roles and responsibilities. There is no room for misinterpretation or misunderstanding. This is a tremendous boost for any project.
People are an important part of any project. These 7 principles provide a framework for supporting people involved in a project. This will ensure effective project management.
Themes
A PRINCE2 brings 7 themes to a project, just like the principles. These themes are:
Business case
Organization
Quality
Plans
Risques
Change
Progression
Each of these themes are clearly defined, ensuring that there is a clear expectation throughout the project’s life cycle. Clear expectations and a clear outline of the tasks are key to effective project management.
Projects must be managed with great care. This is done to avoid confusion and to deliver on time to client satisfaction. These three aspects can be uncertain, and the PRINCE2 method of project management helps to outline the actions that must be taken.
Processes
7 processes are required for a PRINCE 2 project. They are:
Start a project
Project management
Initiating a new project
Controlling a stage
Managing product delivery
Stage boundaries
Clo